How-To

Convert Word Documents to PDF

April 2, 2025·4 min read

PDF is the universal standard for sharing documents because it preserves formatting across every device and operating system. Whether you are sending a resume, a report, or a contract, converting your Word document to PDF ensures the recipient sees exactly what you intended. Here are three reliable ways to do it.

Method 1: Use Microsoft Word

If you have Word installed, go to File, then Save As, and choose PDF from the format dropdown. You can also use File, then Export, then Create PDF. This method preserves all formatting, fonts, and images perfectly. The downside is that you need a Word license, which not everyone has.

Method 2: Use an online converter

Online tools like SquishConvert let you upload a DOCX file and download a PDF in seconds. No software required, works from any browser. The conversion uses LibreOffice on the server side, which handles complex formatting, tables, and embedded images accurately. Files are deleted immediately after conversion.

Method 3: Use Google Docs

Upload your Word file to Google Drive, open it in Google Docs, then go to File and Download as PDF. This method is free and works well for simple documents. However, complex formatting like custom fonts, headers, and page breaks may shift slightly during the Google Docs import process.

Tips for perfect Word to PDF conversion

Embed all fonts in your Word document before converting to prevent font substitution. Use standard fonts like Calibri or Times New Roman for maximum compatibility. Check your page margins and break points, as they can shift during conversion. Always review the output PDF to verify that headers, footers, and page numbers are correct.